a close-up fax machine

Four Main Reasons Why People Still Use Fax Machines

In this era of digitalized documents and cloud computing, you may be surprised if you find that fax machines are still widely used in the business world, especially in healthcare and law enforcement. But why is it?

1. Fax Machines Have Adapted to the Digital Environment

Fax machines don’t just fax, but they can be an instant printer and scanner as well. You learn about getting an online fax number with Google in a minute, and you can send email to a fax machine or receive it directly. For matters like tax filing and financial reports, the tradition of using fax machines often still persists. If you work with a third party to do the accounting, tax filing, or banking, having a fax machine in your office is usually a must. 

2. Fax Machines Are Considered the Safest

signing a documentEmails and computers are hackable, but not fax machines. The probability of faxed documents to be faked is minuscule. For instance, if you receive a contract right now, you can sign and send it back right away, and it will be considered authentic. Besides, fax machines do not store the data of any document you send with it, unlike emails or cloud sharing. In 2012, the big cloud platform DropBox experienced a security breach, and the private data (email address and passwords) of roughly 68 million users were compromised. Imagine if your company’s sensitive data were stored there, and the stats and reports were leaked to the public. That can surely be devastating to your company. 

3. Fax Machines Are the Most Acceptable Means in Law Enforcement

Law enforcement does not only mean dealing with the police, but it also covers subjects like legal contracts, ownership certificates, tax documents, etc. Therefore, it won’t be surprising if you can find fax machines in big companies. They are used to communicate with lawyers and tax consultants. In fact, some insurance companies also still require the policyholders to send their civil documents via fax. 

4. Working with Fax Machined Is Actually Faster

handing out a documentYou may not agree with this, but this is the fact, especially in big companies where countless documents are distributed every day. The primary explanation is that digital documents require multiple validation procedures before they can be declared as authentic. With fax machines, all the sending and receiving are done in real-time. And this is why all medical institutions, accounting firms, lawyers, and tax consulting firms still hold to the tradition of using fax machines instead of transforming fully into a more digitalized system. In their context, fax machines are the safest and the fastest. 

google send fax

Why Google Fax Is the Best for Documents

Sending confidential documents can be difficult. There are always security concerns when sending documents online. You need to use a method that is secure and convenient. That is the reason why we still have companies all over the world using fax.

Using google is more secure than using e-mail. When sending confidential documents, you need a secure medium and fax offers you the security. You still need to be a little bit careful when using google fax and change your passwords regularly. Here are some reasons why Google is the best for documents:

Send All Document Formats

With google fax, you get the freedom of sending all format of documents. It is possible to send pdf formats of documents as shown in https://googleonlinefax.com/how-to-fax-a-pdf/ and also receive different formats. When working with the old fax machine, sending some document formats might be difficult.

You need to make sure that you use google fax to send your documents. It is possible to convert your documents to your ideal format or send them in the same format.

google fax

Organizing Documents

One of the main advantages of using google fax for sending documents is the ability to keep everything organized. It is possible to keep everything organized as long as you use google fax.

When using a fax machine, you have to deal with a lot of paperwork, and it might be difficult to keep things organized. With google fax, you can keep all the files organized on your computer. It is easy to retrieve the documents whenever you need to.

Sign Documents

With google fax, it is easy to sign documents. When sending documents to a client, it is important to get a signature as a sign of acknowledgment. For contracts that need to be signed, using google fax is the best way to go about it.

It is possible to put an electronic signature on the document, and you can use this as an acknowledgment. This is a great option compared to sending the documents physically to be signed. It is fast, efficient, and it is still binding.

google doc fax

Secure

When sending a confidential document, security is very important. You need to make sure that your documents do not fall into the wrong hands.

Google fax offers you a secure platform because it uses OpenSSL encryption systems. The documents send secure, and you can be sure that there are low chances of the documents being hacked.…